Very time-consuming, and I see why many opt to round up hours to make it easier to calculate. Tim stated, “I would pull my hair out if I had to do this every week. To the point where calculating by hand only almost seems like it would be against the law.” We attempted this experiment as though we were payroll managers who do not work at a time tracking company.Ĭhris stated he would “.Be very concerned about the accuracy of my pay. We are employees of a time-tracking business and do not regularly run payroll ourselves. If people were rushing to punch simultaneously, we conclude punch times would be less neat and more of a challenge to decipher. Multiple shifts would add a layer of complexity we did not have. Over time, we expect the conversion of times will speed up significantly as we work a typical schedule, and so eventually, you would know the conversions by heart. We simulated a week, and therefore, that may have helped avoid errors in punching, although there were still some timecard edits to be made. This represents a typical small business in size, but it is a relatively short timeframe. There were 11 timecards or 11 employees in the study for one week. Limitations to our timecard totaling study Number of Timecards They reported their notes on paper and via spreadsheet and their overall feedback is in the insight section.It is worth noting one employee is a former business owner who used to do this regularly. We noted of the seven employees, each had a different approach.Two employees totaled three timecards to get the experience. We distributed the 11 timecards to five employees and asked that they total the hours for each employee and time themselves doing so.Someone has to stay on top of time card inventory and ink so that you don’t end up with weeks of no punches. Unboxing added just a few minutes, so in total, we were ready to go in under 20 minutes. It took us 14 minutes to set up from the time we plugged it in until we were ready to try punching. We added employee names to each of the 11 timecards, which is something you would have to do each week or each time a timecard is lost depending on the timeframe your paper timecards allow for entries. The only way to see the date that is set is by looking at a punch, there is no display. We found the lever to change the date after we started punching as it wasn’t in the location that is on the sticker instructions. You can determine afternoon or PM hours by watching for an underscore under the punch time. We must have the upgraded version because if you don’t, you have to plug the clock in and wait for it to get to the correct time per the instructions. You must unplug the machine to set the time, and when you do, you set it in pumps of 5 minutes at a time with a lever. Employees in the area had shut doors to block it out. We plugged it in, and it made a loud, obnoxious click on every minute. Insights from punching with the Green Machine The Noise The second group of testers punched on separate days, letting the clock change time by itself. One employee moved the hands on the clock ahead to various times after everyone punched in the first wave for each shift to simulate the one week and with various times, as that simulated the potential challenge of reading and converting different times. We each got one timecard and would punch for the morning, punch out for lunch, punch back in after lunch, and then out for the day. The second wave was four employees who punched over the course of one week for roughly the same in, out, and lunch breaks. First, we had seven employees simulate one week of punches within approximately two hours. We then tested the Green Machine in two waves. Two people went through setting up starting at 8:30 am and had several observations on that process. The details and method we followed Setting Up Use this as a benchmark or template to study other time tracking methods.Assist our team in truly understanding our competition.To learn how the setup and unboxing works to compare to online clocks and the time it takes to get up and running.To understand the pain points, accuracy, and function.Understand the time it takes for someone to total time cards manually.Our goals with studying manual time clo cks were: So the idea was born to buy one of them, stick it on the wall, and get punching to get the true experience from the actual punching to the reading and totaling of time cards. A couple of our employees had used them years ago in previous jobs, but when it came down to the function they offer, the accuracy, the prevention of time theft, and accountability, we couldn’t speak on it. We were talking as a team in our conference room one day about our competition and it occurred to us that we have a lot of customers using manual punch clocks and we really knew nothing about them. Let's start with why we wanted to study manual timecard calculations
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